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University of California Institute on Global Conflict and Cooperation
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Program & Operations Coordinator

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Appointment Percent: 60% (24 hours per week)
This position is based in Washington, D.C., with an expected in-office presence of 3 days per week.

Job Description

Under the direction of the IGCC Assistant Director for Programs and Operations, this position administers and coordinates day-to-day administrative, operational, and program support activities for IGCC’s Washington, D.C. office at the UC Washington Center. The position provides operational support for the Postdoctoral Fellowship in Technology and International Security and the Public Policy and Nuclear Threats Program, including communications, scheduling, event coordination, travel and logistics, budget tracking, reimbursement and payment processing, materials preparation, and general administrative support.

Serving as the primary on-site administrative contact for IGCC’s Washington, D.C. office, the position coordinates operational and administrative activities between the Washington, D.C. and La Jolla offices. The incumbent applies established University and departmental policies and procedures, exercises judgment within defined guidelines, and assists with resolving administrative and operational issues of moderate scope.
The position interacts regularly with faculty, researchers, students, program participants, University staff, vendors, and external partners. The role requires professionalism, discretion, diplomacy, sound judgment, and effective written and verbal communication.

Qualifications

  • Experience coordinating logistics, operations, and administrative requirements for high-profile events, workshops, visits, and complex meetings involving diverse internal and external stakeholders.
  • Demonstrated experience planning and coordinating logistics for professional events, including monitoring and tracking budget, travel reimbursement, and payment processing, materials preparation, overseeing event registration, and general administrative support.
  • Excellent writing and editing skills with experience producing a variety of professional communications, including program reports, briefing materials, web content, and stakeholder correspondence.

Hiring Pay Scale

$32.75 – $30.46 hourly

 

For more information on the role and how to apply, please click here.