Skip to main content


The Conference & Administrative Coordinator will design, plan, and manage a broad range of events and meetings for IGCC. They will serve as the logistical coordinator for domestic and international conferences, workshops, seminars, lectures, and special events. They will develop event/seminar/workshop budgets and track expenses to stay within budget parameters for each event. The Conference and Administrative Coordinator will also design and disseminate marketing event information via flyers, mailings, brochures, and e-communications. They provide general administrative support to the Institute including internal meeting coordination and other projects as assigned. This role functions as an ambassador for IGCC, so tact, rapport, and polish are a must.

  • Must be able to work a flexible schedule to meet event needs. Some mornings, evenings, and weekends may also be required.


  • Extensive experience in successfully planning, designing, and organizing professional events, including negotiating for venues and services. Ability to, with short notice, resolve problems related to a conference venue, service, or other associated matters.
  • Working knowledge of concepts, principles, and practices of event planning and production and public relations.
  • Demonstrated experience in working effectively in an international and multicultural setting. Ability to interact professionally with national and international guests and university figures.
  • Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
  • Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Outstanding written and verbal communication skills. Experience writing text for event audiences. Experience writing persuasively. Experience communicating appropriate messaging to target audiences, using email, web, e-blasts, etc. Experience with social networking outreach and communications.
  • Good judgment and effective decision-making and problem-resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators, and performing artists.
  • Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support.
  • Proven analytical skills and ability to work with numbers. Skill to monitor financial activities and transactions and other fiscal responsibilities as they relate to events.
  • Demonstrated knowledge of the principles and practices of events management, and the principles and practices of public relations.
  • Thorough knowledge of event planning, marketing, and organization of special events.
  • Superior interpersonal skills to effectively and professionally interact with diverse populations using tact and diplomacy, resourcefulness, good judgment, understanding, and persuasion.
  • Excellent proofreading skills to understand detailed documents and forms and expert ability to spot discrepancies between original material and copy.
  • Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements, and infrastructure.
  • Graduation from college and two years of related experience; or an equivalent combination of education and experience.

For more information on the role and how to apply, please click here